eForms Changes

You should be aware by now that new sales tax rates, including special regional rates, took effect on july 1, 2013. We've updated eforms to reflect these changes.

If you are new to eforms, you may want to review the current eforms format before viewing this video. On our home page, hover over online services, move your cursor down to " file and pay sales and use tax, " and then select " eforms." if you have used eforms before, you'll notice quite a few changes.

Let's take a look. The eforms landing page now displays two sets of links to the st-9 and st-8 forms. The new links take you to the forms that you will begin using with your return for the month of july 2013.

The old links take you to the forms for periods before the month of july, in case you need to file or amend returns for previous periods.

Likewise, quarterly filers will use the new links for periods beginning with the quarter of july through september 2013. If you select the wrong link, such as trying enter june 2013 as the filing period under the new link, or july 2013 under the old link, the system will direct you to the correct form.

First, let's look at the st-9 return used for a single location or for multiple locations within the same locality. Like the old form, the new st-9 has a left pane and a right pane.

Let's review changes to the left pane first. As you can see, they look the same except for an additional field on the new return for the locality name. When filing this return, you must select the city or county where your business is located.

If the locality is one where the new 0.7 percent regional sales tax applies, this will be calculated by eforms. if you are not sure which locality to select, you can use our online fips code look-up tool, available here from the department's page.

Hover over " online services, " move your cursor down to " businesses, " and then select " fips look up." the most notable changes to the right pane of the new st-9 form are the new column titles and line 10 for the regional sales tax, if it applies.

If you enter a locality on the left pane where the regional tax applies, the tax will be computed for you when you click " calculate" and inserted on line 10a or 10b.

If the regional tax does not apply, line 10 will show zeros. At the bottom of the left pane of the new st-9 form you are asked if your exempt state sales are also fully exempted by your locality. this question applies to dealers who sell home heating fuel and is not new.

It is important to indicate whether the locality exempts the sales, because this answer directly impacts line 12. Select " yes" if your home heating fuel sales are fully exempt, or if you do not sell home heating fuel.

Choosing " yes" will gray out line 12. If your business locality does not exempt home heating fuel sales, select " no" and enter those sales on line 12. Now let's look at the new st-9 form for consolidated filers.

These are in-state dealers who have business locations in more than one locality. remember, the old st-9co form is still available for filing and amending returns for periods prior to july 2013.

The new st-9 form for consolidated filers is very similar to the new return for single-locality filers, except there is no field for the locality name. Instead, you will click here to bring up the locality schedule to enter information.

If you are an st-8 filer, you will want to follow along here, because the information in this schedule is the same format that you will be using. Notice that there are now seven fields to complete.

While the schedule itself isn't new, the updated version includes some additional fields for qualifying food sales and regional taxable sales. It is important to understand that you must now report qualifying food sales by locality, instead of reporting these sales as one total on the first page, as you did on the old st-9co form.

The new schedule combines the st-9b and the st-9r because they have many fields in common. For any localities you enter that are subject to the 0.7 percent regional sales tax, eforms will calculate this additional tax for you.

If you answer " no" to the question about home heating fuel, a new column appears for you to report your non-exempt home heating fuel sales. As you can see, the new st-8 eform for out-of-state dealers mirrors the new st-9 for consolidated filers with a new column heading, and a line for the regional sales tax.

The new st-8 locality schedule is identical to the st-9 schedule that we've already covered. One last thing -- have you checked your account information lately to make sure your business name, location and mailing address are correct? if not, please visit business ifile on our website to make sure your information is current.

Disclaimer: None of the content above is actually owned by our website, it's just a transcript of the video provided above served for your convenience.